Sherwood Forest Road Maintenance District

Prudential Committee Meeting Minutes

April 1, 2006

Committee Members Present: Dick Tallberg, Chairman; Bill Brownhill, Vice Chairman; Bob Ronzio, Michael McEnerney (alternates Gill Beaudoin and Jerry Summit present)

Staff Present: Chuck Andrews, Road Superintendent; Maryellen Lake, Clerk/Treasurer

Public Present: See Sign-in Sheet

The meeting was called to order at 10:35 a.m. Reading of the Minutes: The minutes of the previous meeting were presented to all present. Bill made a motion to accept the minutes Bob seconded, motion passed.

Treasurer's Report The Treasurer's Report was read. Bill moved to accept the report as read; Bob seconded; motion passed.

Executive Session Minutes of March 18, after some discussion of the requirements for Executive Session Minutes, Bill motioned to accept the minutes, Bob Seconded, motion passed.

Reading of the Warrant: Warrant number 13 was read, no questions on the warrant, Bob made a motion to accept the warrant as read, Bill seconded, motion passed.

Road Superintendent's Report: Chuck advises that we need to wait for the roads to dry out before any spring grading can be done. Nothing else to report at this time. Bill made a motion to accept the Road Superintendent's report, Bob seconded, motion passed.

PUBLIC PARTICIPATION

Jim Griffin reminds the committee of his request for three meeting tapes (two February and first March 2006 meetings) Maryellen will give the tapes to Dennis LaChapelle to be copied onto a CD. Danny Andrews asks about a three year contract, Discussion follows, our attorney was setting up a "Full Service" contract, we have a draft and need to address the contract situation. Dennis would like to see the contract go out for bid. Bill Brownhill advised that the contract needs to go out to bid and be returned before the annual meeting.

COMMUNICATION

Letter of resignation from Bill Brownhill

Letter of Resignation from Maryellen Lake

Both letters accepted by Dick Tallberg with regret. Bob Ronzio made a motion to draft a letter of thanks to each for their dedicated service. Motion seconded by Dick, motion passed.

OLD BUSINESS

Dick needs to sign Workers Comp Application

Building Committee, Bob Ronzio and committee looked into possible office locations, the committee currently has only full time residents, non residents are also needed. Bob will advertise the presence of this committee in the paper and on the web site. Discussion of the possibility of scanning or micro-fich for the old SFRD records. Good idea but the volume that would need to be converted to electronic copy would be cost prohibitive. Beaver Storage will be used for temporary storage of Road District equipment and records, Bob will have one key, a second designee is needed. Computer will also be stored here.

NEW BUSINESS

Checking account, Bill and Maryellen's names are to be removed; signature cards need to be made out for new person for the Money Market account and the Checking account. Bi-Monthly Meetings- Discussion of the necessity for two meetings a month, Bob motions to go back to one meeting a month, Mike seconds, motion passed. The next meeting will be May 6, 2006.

Bob will try to get answers from the auditor for a report to the Prudential Committee at May 6 meeting. Bob will call the auditors office. Maryellen has a list of important names and phone numbers; she will make copies available to Prudential Committee after the meeting. Jerry Summit will be formally sworn in at the May 6 meeting to fill out Bill Brownhill's term.

Motion to adjourn by Bob Ronzio. Second by Bill Brownhill.

Minutes As documented by Mike McEnerney