SHERWOOD FOREST ROAD MAINTENANCE DISTRICT

Prudential Committee Meeting

October 1, 2005

Minutes

Committee Members Present: Richard Tallberg, Chairman; Bill Brownhill, Vice-Chairman; Robert Ronzio, Michael McEnerney, David Bonney.

Staff Present: Chuck Andrews, Road Superintendent; Maryellen Lake, Clerk/Treasurer

Public: See sign-in sheet

The meeting was called to order at 10:40 a.m.

The Minutes of the September 17 regular meeting and the September 17 Special Meeting were distributed and read. Two corrections were made in the Minutes of the Special Meeting. Bill moved to accept both sets of minutes; Bob seconded; motion passed.

The Treasurer's Report was distributed and read. Bob moved to accept the report; Dave seconded; motion passed.

Road Superintendent's Report: Chuck reported that the grading for fall will start as soon as the Committee decides when to start resurfacing. Bill suggested that the resurfacing be done when the fall grading begins. Chuck agreed. Chuck also reported a few washouts on Greenwood Court and Excalibur. Bob reported that on Nottingham Circle someone had done damage with quads or four-wheel drive and the hill is in bad shape. Chuck will look at it this morning. He noted that such burnouts as Bob mentioned can cause a loss of three to five yards of road material. Dave asked about work orders. The purpose is to correlate the work done with the invoices. Bill asked that a letter be sent to new owners regarding driveway culverts. Chuck recommended that a notice be sent out reminding people that driveway culverts are their responsibility and that the owners should check them periodically to be sure they are in working order. Chuck announced that the grading will start next week. During the grading process, he will identify the driveway culverts that need attention so that the owners can be notified. He will submit a list of property addresses at the November meeting and property owners will be notified at that time. Bob moved to accept the report; Dave seconded; motion passed.

Audit: Maryellen will meet again with the auditor on Monday.

Office Relocation: Bill reported that he had looked at a trailer at the Camping Club which was being sold for $700.00. He noted that it looks to be in good condition. He suggested that he and others stop by the Camping Club after the meeting to take a look at it. Dick agreed that it might be a good idea to consider purchasing something as long as it is understood that it would be a temporary arrangement. Chuck suggested that a committee be established to consider long-term plans for a permanent home for the Road District.

Finance Committee: Dick has submitted a proposal to his attorney. Dick is waiting for a response.

Work Orders, etc.: Bob moved that Chuck Andrews be re-appointed as Road Superintendent. Chuck accepted, on the condition that bills must be submitted to him for payment approval in conjunction with work orders. Reappointment of Road Superintendent: Bob moved to reappoint Chuck Andrews as Road Superintendent; Dave seconded; motion passed. The motion was seconded and passed. Bob noted that a By-Law is needed to put something about driveway culverts in writing. It should be formally done, working with the Building Inspector of the Town. Chuck will need documentation from the District stating that this is necessary. Bob will write the By-Law. Bob asked the Clerk to establish a date for a meeting with the District attorney, agenda to include the contract, as well as By-Law changes. Bob moved that the Clerk establish a meeting date with the attorney; Bill seconded; motion passed.

Public Participation: Deep pothole on Alan-a-Dale; Question: Will stumps be pulled when dense grade is put down? Chuck: any stumps will be pulled; Gilles Beaudoin was asked if he would be interested in continuing to cut overhanging branches. He reported that he started doing that last week - he has 8-10 hours left on his agreement with the Committee. Chuck noted the necessity for a line item in the next budget for brush cutting. Dave asked about Porcupine Loop. Chuck noted that it must be done.

There being no further business, Bill moved to adjourn; Dave seconded; motion passed.

The meeting was adjourned at 11:55 a.m.

True Copy

Maryellen Lake

Clerk/Treasurer