COMMONWEALTH OF MASSACHUSETTS
Sherwood Forest Road Maintenance District
Prudential Committee Meeting
Saturday, September 1, 2007

Committee Members Present: David Bonney, Chair; Bill Brownhill, Co-Chair; Jerry Grondin; Marty Feit, Clerk-Treasurer; Dennis LaChapelle, Road Superintendent
Committee Members Absent: Gilles Beaudoin

Public Present: Al Barvenik, Fran Barvenik, Eva Bonney, Celia Boucher, Ron Boucher, Joyce Brownhill, Paulette Feit, Bob Guevin, Al Labonbard, Sandy Labonbard, Howard Lerner, Richard Marx, Gail McGeer

Meeting opens at 10:34 AM
APPROVAL OF MINUTES FROM 8/18/07
Motion to approve the minutes of the 8/18 meeting; second; unanimous approval.

TREASURER’S REPORT
Mr. Feit reports current balances and amounts due. There is grant money available for prevention measures on the roadways and Mr. Feit will be working with Mr. LaChapelle to apply for some of this. Books from last year should be closed by 9/15.
FEMA & MEMA Report: Reimbursement should be received shortly.
Warrant Approval: done.

ROAD SUPERVISOR’S REPORT
Road & Waterways: Still some waterways to be done on side streets.
Road Sign Placement: Signs being worked on. Mr. Feit will check with Andrews to see if any Road District property is still there.
Contract Bids: Bid envelopes are opened from Andrews and from White Wolf. Motion made to award the two-year contract to White Wolf. Mr. Summit feels the attorney should be consulted before awarding the bid. Motion seconded. All in favor except Mr. Summit who opposes.

PUBLIC PARTICIPATION
Ms. Feit complains about how Public Participation is handled.
Ms. McGeer speaks in favor of not being to strict about public input.
Mr. Lerner, speaking for Ms. Forster, says Jeanne Pryor has told him that the Road District must fill out the NOI’s for Conservation. He also reports a new president of the SFNA.
Mr. Lerner asks for a definition of the portion of MGL that has been previously referred to and how it excludes Roberts’ Rules.
Ms. McGeer feels the SFRMD and the SFNA should work together.
Ms. Labonbard asks who takes care of the beaches and is referred to the SFNA.
Mr. Guevin asks if contracts will be renewed every two years. Yes.
Mr. Summit notes that White Wolf’s bid was approved before anyone had compared it with the form that was supplied.
Mr. Boucher speaks of problems with Jesters Lane.
Mr. Summit says Will Scarlet is also bad.
Mr. LaChapelle says Old Carriage is too.
Ms. Feit asks how Mr. LaChapelle has a copy of White Wolf’s bid. He doesn’t – he has a copy of the form without prices.
Mr. Lerner talks about ATV’s on the roads. He gives an 800 number for reporting improper vehicles on the roads. He also speaks about the need to work together and says he feels the board is spending money imprudently.
Ms. Brownhill speaks to the need for a permanent Road District office.
Mr. Feit does not agree that there is a need for a permanent office.
Extensive discussion about what is needed or not for office and storage space.
Ms. Feit is concerned about protecting stored materials (sand & salt). She says office files need to be in a public facility, not a private home. She also says it’s better to have office equipment in the clerk’s home.
Ms. McGeer is concerned about the material leeching into the ground. She also speaks to the issue of ATV’s tearing up the roads. She wants to rebuild the castle to be used for the Road District office. She would also like the ragweed cut down on the sides of the roads.
An unidentified male says well water is separate from the surface water.
Mr. Lerner asks about the sand behind the store.

OLD BUSINESS
Web site: Mr. Feit says it is being worked on.
September 15th Special Meeting: Mr. Feit reports that Mr. Rosenthal will be unable to moderate the meeting. Mr. Bonney will not be present either. Mr. Bonney reviews items on the Special Meeting warrant.
Bulletin Board: Mr. Bonney reports that a permit would be needed from the Building Inspector for adding onto the SFNA bulletin boards just as for erecting new ones. He will check into posting Road District notices right on the SFNA boards.
Checking Account Alternate: Mr. LaChapelle will have Ms. Fitzgerald contact Mr. Feit.

NEW BUSINESS
Attorney: Kopeleman & Paige is the district’s new attorney and a letter of dismissal must be sent to Mr. Aaronson.

There being no further business to conduct, a motion is made and seconded to adjourn. Unanimous approval.
The meeting is adjourned at 11:50 AM

Respectfully Submitted

Marty Feit
Clerk-Treasurer

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