SHERWOOD FOREST ROAD MAITENANCE DISTRICT

Prudential Committee Meeting

December 3, 2005

Minutes

Committee Members Present: Dick Tallberg, Chairman; Bill Brownhill, Vice Chairman; Mike McEnerney, David Bonney, Robert Ronaio Alternate Committee Members: Gilles Beaudoin, Jerry Summit

Staff Present: Chuck Andrews, Road Superintendent; Maryellen Lake, Clerk/Treasurer

Public: See sign-in sheet

The meeting was called to order at 10:32 a.m.

Reading of Minutes: Minutes of the meeting of November 5, 2005 were distributed and read. Dave moved to accept the minutes as read; Bob seconded; motion passed.

Reading of Treasurer's Report: The Treasurer's Report was distributed and read. Bob noted the necessity of keeping separate books for the flood damage with "flood" clearly marked on all bills. Bob moved to accept the Treasurer's Report as annotated; Dave seconded; motion passed.

Reading of Warrant #7: Warrant #7 was read in the amount of $52,373.56. It was moved and seconded to accept the Warrant as read. The motion passed.

Road Superintendent's Report: Chuck reported that the recent snow was taken care of and that it was followed by mud and ice. Salt is on order from International Salt. The damaged culvert on Friar Tuck will be taken care of. He also reported that a septic system installed at a property on Little John Drive is encroaching on Road District property. He consulted with the Health Department and asked for a copy of the plan. To date he has not heard from them. Chuck requested that the Committee write a letter to the property owner outlining the problem and requiring that the property owner fix the problem. With agreement from the Committee, Dick directed that the letter be written with a copy to be sent to the Health Department. Re missing sign on Brandons Way - signs are on order. Re plowing Robin Hood Lane - it has been plowed. There was a brief discussion of the recent damage caused by what appears to be vandalism - tires were placed so as to obstruct the flow of water through the culverts on Prince John Drive, Dragon Way, and King Richard. Dave asked about sanding. Chuck noted that that would be done when it stops snowing. Dave also asked about Porcupine Court. Chuck noted that he was unable to get to it before the flood occurred. There followed a lengthy discussion regarding this problem. Prince John was damaged again due to heavy rains received a few days ago. About 3,000 feet of Prince John were damaged as a result of the flood in October. Bob moved to accept the Superintendent's Report and that the letter regarding the septic system encroachment be written and sent with a copy to the Town Health Department. Bill seconded; motion passed.

Discussion regarding Porcupine Court grading, unused and impassable roads not qualified for FEMA reimbursement, recent rain damage to Prince John Drive. Proposed amendment to By-Laws: Bob spoke with Bill Elovirta regarding curb cuts and driveway permits. Fees for these services were discussed, but no decision was made. Chuck recommended that whatever fee was determined, it should be incorporated into the By-Laws. Dick noted that any amendment in regard to curb cuts and driveway permits should conform to the Town's By-Laws, permit to be issued by the Road District. Rather than specifying a fee amount, the By-Law Amendment should include the statement "fees to be set by the Prudential Committee." Also, that the permits would be issued by the Road Superintendent. Chuck noted that posting warrants for meetings would be facilitated if he had a key to the SFNA message boards. Howard Lerner will see that Chuck has a key. Lengthy discussion regarding ownership of the roads, process for getting permits for driveways suggested meeting with Selectmen to clear up confusion re permits, private vs. public, highway department vs. district. Contract: Maryellen spoke with the attorney who has a draft of a contract which he will fax to her.

Office Relocation: Bill reported that the people who own the trailer at the Bonny Rigg Campground have now been given until December 15 to pay at least half of what is owed to the Campground; so we have to wait to see if they make that payment before we know if the trailer will be available. Failing that, the price for office trailers starts at $500, but they may need to be outfitted for wiring, heat, etc.

Audit: Maryellen reported that she had met again with the auditor. He will have the audit completed in a couple of weeks and will make himself available to give a full report to the Prudential Committee at that time. Maryellen reported on a conversation she had with the attorney who told her he had spoken with Joe LaCascia. She will see that the Committee receives a copy of her notes on that conversation.

Finance Committee: Dick withdrew this item from the agenda temporarily.

NEW BUSINESS

Change time of Annual meeting due to conflict with Sherwood Greens Annual Meeting. Maryellen will call Jeanne Pryor to get time of their meeting and notify the Town when our meeting will take place.

PUBLIC PARTICIPATION

Discussion of Money Market Account accessibility.

ADJOURNMENT There being no further business to come before the meeting, Bill moved to adjourn; Bob seconded; motion passed. The meeting was adjourned at 12:12 p.m.

True Copy

Maryellen Lake

Clerk/Treasurer