SHERWOOD FOREST ROAD MAINTENANCE DISTRICT

Prudential Committee Meeting

August 6, 2005

Minutes

Committee Members Present: Richard Tallberg, Chairman; Bill Brownhill, Vice Chairman; David Bonney, Robert Ronzio, Michael McEnerney

Staff Present: Chuck Andrews, Road Superintendent; Maryellen Lake, Clerk/Treasurer

Public Present: See sign-in

The meeting was called to order at 10:31 a.m.

Reading of the Minutes: The minutes of the July 23 meeting were distributed and read. Two typos were noted, as was the removal of one sentence in Public Participation. Bob moved to approve the minutes as corrected; Bill seconded; motion passed.

Treasurer’s Report: Distributed and read. Bill moved to approve the Treasurer’s Report; David seconded; motion passed.

Reading of the Warrant: Warrant number 2 in the amount of $3,211.35 was read. Bob moved to pay the bills if found correct; Bill seconded; motion passed.

Communications: Email from Kiltonic re road conditions (see Road Superintendent’s report), letter from Attorney Harris Aaronson emailed - hard copy to follow in mail.

Re Kiltonic email, Bob suggested we name their road - something like North Beach Road. It was also suggested that the 911 registry of streets be checked to see if that road has a name (refers to short road running off King Richard which is also used as an access road to the beach at the north end of the lake.)

Bill moved to add the Aaronson letter to the Attorney item of the agenda for further discussion; Dave seconded; motion passed.

Maryellen also presented a letter she had received from Paul Tsatsos outlining his obligations in regard to the audit, but it was received too late to include in Communications. She will copy and distribute it to Committee members.

Road Superintendent’s Report: Chuck noted that he had not yet prepared a proposal for the improvement of two miles of road. After a lengthy discussion, Dick asked Chuck to submit an estimate of cost. Re the re-bid for a contractor, Dick recommended that the contract be referred to the attorney for review.

Progress on Mowing: Chuck reported that Gilles Beaudoin has been working. Dennis LaChapelle submitted a letter of interest for mowing and trimming. After lengthy discussion regarding costs, and distribution of work, Bob moved to spend $3,500.00 on brush cutting along the roadsides; Bill seconded; motion passed.

Audit: Maryellen brought up a letter she just received from Mr. Tsatsos which proposes $6,000.00 to audit two years. She will get copies of the letter to the Committee members as soon as possible to give them time to consider it before the next meeting.

By-Laws: Dick - we should bring this up with the lawyer. Looking toward bringing up something at the next Town Annual Town Meeting.

Computer: Maryellen hasn’t had a chance to really research it. Bob recommended we go with Dell. Need to decide whether we want to go with a monthly payment account or to pay the whole amount up front.

Office Relocation: Bill still waiting to hear from the campground to set up a time to look at the trailers they have and choose the best one. This is just a temporary arrangement. Some discussion of other possibilities for a permanent office location.

Special Meeting: Bob moved to set a tentative date of September 17 for a Special Meeting to elect an Alternate Non-Resident to fill a vacancy and to approve a transfer of funds; Bill seconded; motion passed.

Public Participation: None.

Bill moved to adjourn; Bob seconded; motion passed.

The meeting was adjourned at 11:31 a.m.

True Copy

Maryellen Lake
Clerk/Treasurer