COMMONWEALTH OF MASSACHUSETTS
Sherwood Forest Road Maintenance District
Prudential Committee Meeting
Saturday, February 16, 2008

Committee Members Present:  David Bonney, Chair; Bill Brownhill, Co-Chair; Gilles Beaudoin, Jerry Grondin, Jerry Summit; Marty Feit, Clerk-Treasurer; Dennis LaChapelle, Road Superintendent

Public Present:  Al Barvenik, Fran Barvenik, Eva Bonney, Celia Boucher, Ron Boucher, Joyce Brownhill, David Devane, Nancy Devane, Jean Godbout, Catherine Grondin, Bob Guevin, Al Labonbard, Blanche Lennington, John Lennington, Gail McGeer, Robert Ronzio

MEETING OPENS at 10:37 AM

1. IAW-MGL-CH39-SECTION 23C

2. PUBLIC PARTICIPATION

  • Ms. Devane asks what the criteria are for deciding on a contractor. Mr. Bonney says that will be gone through later in the meeting.
  • 3. AWARDING OF CONTRACT

The three submitted bids are reviewed by the Prudential Committee.
·    The bid submitted by LB Corp contains no bid bond and is not signed. Motion and second to disqualify LB Corp’s bid; unanimous approval.
·    The bid submitted by White Wolf is all in order. Motion and second to accept White Wolf’s bid for consideration; unanimous approval.
·    The bid submitted by B&B is not signed. Motion to disqualify B&B’s bid. Discussion. Motion seconded. Vote:  3 approve, 2 abstain.
Motion and second to award the contract to White Wolf. Vote:  3 approve, 2 abstain

4. ROAD SUPERVISOR’S REPORT

·    Activity Since Last Meeting:  there’s been a lot of sanding and a little plowing going on.
·    Chapter 90 Money:  A letter must be sent to Peter Niles at Mass Highway in Lenox asking for a determination of whether or not the SFRMD is eligible for this.
·    Emergency Road Sign Repair:  It is hard to put signs back up in the winter; must wait for thaw.
·    Culvert on Lady Lucille:  Mr. Feit will supply Mr. LaChapelle with the FEMA file which contains information on this.
·    Golden Knight Lane:  Mr. LaChapelle will speak to the contractor about plowing it as well as the “road down to the lake”.
·    Black Arrow Way:  Ms. McGeer says this should be a priority for grading when the time comes.

5. NEW BUSINESS

  • Liability Insurance for the Roads:  Extensive discussion of available options. Mr. Feit will request a copy of SFNA’s policy for review at the March 1st meeting.
  • Annual District Meeting:  Discussion of date and voting procedures.
  • Minutes of 2/2 Meeting:  These minutes erroneously state that the public would be voting on a contractor at today’s meeting. Correction will be made.
  • Changes to Bylaws:  Changes of road names and roll of alternates will be further discussed at the next meeting.

 6. ADJOURNMENT

There being no further business to conduct, a motion is made and seconded to adjourn. Unanimous approval.
The meeting is adjourned at 11:35 AM

Respectfully Submitted

 

Marty Feit
Clerk-Treasurer

 

/bl