SHERWOOD FOREST ROAD MAINTENANCE DISTRICT

Prudential Committee Meeting

September 17, 2005

Committee Members Present: Dick Tallberg, Chairman; Bill Brownhill, Vice Chairman; Bob Ronzio, David Bonney

Staff Present: Chuck Andrews, Road Superintendent; Maryellen Lake, Clerk/Treasurer

Public Present: See sign-in sheet

Chairman Tallberg called the meeting to order at 10:28 a.m.

Reading of the Minutes: The minutes of the September 3, 2005 meeting were distributed and read. There being no corrections or additions, Bill moved to accept the minutes as read; Dave seconded; motion passed.

Treasurer's Report: The Treasurer's Report was distributed and read. There being no additions, corrections, or questions, Dave moved to accept the report as read; Bill seconded; motion passed.

Reading of theWarrant: Warrant #4 was read in the total amount of $15,013.97. There being no additions or corrections, Bill moved to pay the bills; Bob seconded. Dave questioned Gilles Beaudoin regarding the requirement for additional workmen's compensation insurance coverage. Gil assured him that he had given the certificate this day to the Clerk. The motion was then voted on and passed.

Communications: Letter from SFNA regarding insurance coverage.

Road Superintendent's Report: The matter of road signs was briefly discussed. Bill noted that three poles and six signs are needed. Chuck reported that Dennis LaChapelle will repair the culverts and put the fallen street signs back up. Dennis recommended that stick-on signs be used to avoid paying for complete signs. There was a brief discussion regarding maintenance of the street signs. Bill moved to accept the report; Dave seconded; motion passed. Dick requested that a new item be added to the agenda under New Business - that of a District Finance Committee with the power of approval of all financial transactions.

OLD BUSINESS

Audit: Maryellen will meet with the auditor on Monday (September 19) to turn over the books for fiscal 2003 and 2004 to him, pending the outcome of the vote at the Special Meeting to follow at 11:30 a.m.

Computer: Maryellen reported that the computer has been delivered but is not yet installed. She asked for assistance in making sure that it is properly connected. Bob recommended that we wait until October before installing the new system. He recommended that the old computer be kept for six months to a year. It was generally agreed that the new computer system would be installed and running by November 1 - sooner if need be.

Office Relocation: Bob spoke with an individual (representing Williams Scotsman, Inc., Waterford, NY) regarding leasing a construction trailer. He obtained a quote from them for an 8' x 20' trailer for approximately $200.00 per month rental. Bill presented information regarding the possible purchase of a 10' x 12' shed (Hometown Structures, Westfield, MA) for a price of $2,445.00. Included in the sale price is the guarantee that the first time the shed has to be moved, the company will do that free of charge. A lengthy discussion followed regarding leasing vs. purchasing. It was generally agreed to table the issue.

This meeting was suspended at 11:28 a.m. to be re-convened after the Special Meeting. The Regular Meeting was re-convened at 12:10 p.m.

NEW BUSINESS

Letter from SFNA: Bill moved to turn the letter from the SFNA over to the District's attorney; Bob seconded; motion passed.

Finance Committee: Dick recommended that a Finance Committee should have the authority to screen all bills which would be signed off on by the Road Superintendent. Dave noted the necessity for work orders. The Finance Committee would also sign off on the warrants. The issue was tabled for the next meeting. Bill asked to return to the Office Relocation agenda item, noting that a decision should be made. Dick recommended that a Special Meeting be scheduled for after the October meeting to appropriate funds to purchase or lease a trailer. After a lengthy discussion, Dick recommended that in the ensuing time between now and the next meeting we look for a piece of property. He also suggested that we schedule a Special Meeting after the October meeting to purchase a trailer. Bill moved to schedule a Special Meeting to appropriate not more than $3,000.00 to purchase or rent a trailer or shed for office space, at the discretion of the Prudential Committee." The motion was seconded and passed.

PUBLIC PARTICIPATION None

There being no further business, Bob moved to adjourn; Bill seconded; motion passed.

The meeting was adjourned at 12:42 p.m.

TRUE COPY

Maryellen Lake

Clerk/Treasurer