SHERWOOD FOREST ROAD MAINTENANCE DISTRICT

Prudential Committee Meeting

March 18, 2006

Minutes

Members Present: William Brownhill, David Bonney, Robert Ronzio

Staff: Charles Andrews, Road Superintendent; Maryellen Lake, Clerk/Treasurer

Public: See Sign-In Sheet

The meeting was called to order at 10:37 a.m.

Reading of Minutes: The minutes of the previous meeting were distributed and read. Bob moved to accept the mintes as read; Dave seconded; motion passed.

Treasurer's Report: The Treasurer's Report was distributed and read. Bob moved to accept the Treasurer's Report as read; David seconded; motion passed.

Road Superintendent's Report: Chuck reported that all roads are open. The warm spell of weather has caused a large amount of mud.

Public Participation: Ron Boucher complained about the condition of Carriage Drive. Bob pointed out that it is difficult to service all roads immediately and as soon as would be desirable, since there are between 17 and 25 miles of road to care for. It takes time.

The Auditor, Paul Tsatsos, arrived at 11:00 a.m. and requested a private meeting with the Prudential Committee. After a brief discussion it was agreed to take a brief break and reconvene the regular meeting at 11:15 a.m. Bill called for a vote to go into executive session. All voted in favor on a roll call vote. The regular meeting was reconvened at 11:20 a.m.

Public Participation resumed: There was a discussion with Dennis regarding when it would be feasible to close roads, as is done in Becket Woods. There being no further business in Public Participation, the article was closed.

Communications: Letter from William Fuller, Becket Board of Health regarding the Spoja matter on Little John Drive. Bill noted that the only way to solve the problem is to have the property in question surveyed. A lengthy discussion followed. An application for Clerk/Treasurer position was received from Joan Monroe. Bill spoke with her and doesn't think she would be able to take it since she has to work week ends.

Old Business

FEMA: Maryellen reported that the contract has been signed and reported that receipt by FEMA has been confirmed. The District should shortly be receiving $41,589.84 which will be electronically deposited into the Money Market account. A brief discussion ensued regarding whether it would be possible to close the Money Market account and deposit the money to cash. Maryellen pointed out that that would cause a loss of a considerable amount of interest. Workmen's Compensation: Maryellen reported that she sent the application to Dick to sign. To date she has not received it back from him.

Office/building Committee. Bill reported that the committee met last week. Discussion regarding the fact that all committee members are residents - no non-residents are presently included. Howard Lerner was present at the meeting, but is not an official member. It was suggested that a letter be sent to the community to get other people who might be interested in being on the committee. Danny Andrews checked into storage of records and found that it would cost approximately $100 per month. Other options discussed were the purchase of a building to house the records. It was noted that there is no space in the Town Hall. The problem with a portable office is where to put it, i.e. raw land, etc. Bob noted that there is no short-term solution. The voters would have to approve anything that would be long-term. A lengthy discussion ensued. David proposed that the Prudential Committee accept Maryellen's resignation as of today and remove the Road District equipment from her house. or put it into a storage facility Bill noted that there is a motion on the table to accept Maryellen's resignation as of now and to remove the Road District books, etc. from her house as soon as possible. There being no second, no vote was taken. There was further discussion regarding getting storage or some place to put the equipment and books. Bill proposed moving it into his den for the next two weeks until the next meeting. There was further lengthy discussion involving several related topics including a long discussion of pay scale for town employees, etc. Much digression from the problem of moving the equipment. Bill: What we have to do right now is go down to Beaver and rent a cubicle and move the stuff out of there. Bill moved to go down to Beaver and rent a storage shed. Bill called for a vote. Dave seconded and the motion was passed. Dave asked if Howard Lerner is now a member of the committee. Bob said no. But he noted that we need to put out the word that we need people interested in being on the committee and set a deadline for reply. It was noted that perhaps Prudential Committee members should not be members of the Building Committee. If no one is interested, then the committee will stand as it is. Bob will post a notice on the website. He moved to advertise for Building Committee membership in the Eagle and try to get a press release in the paper, and put it on the websites. After lengthy discussion, the motion was seconded and passed.

David Devane asked to be recognized. He complained that calls regarding a large pile of snow which was obstructing Sir Walter. Dennis asked about how many work orders had come in. Bill noted that Chuck has been told that we need work orders and that this problem needs to be resolved.

Budget Workshop: There was some discussion regarding holding the workshop at 8:00 a.m. on March 25. Bob recommended that the date be moved to April 1 prior to the next meeting in order to ensure that the full Committee would be present. A budget workshop was scheduled prior to the April 1 meeting at 8:00 a.m.

There being no further business to come before the meeting, Bob moved that the meeting be adjourned; Dave seconded; motion passed. The meeting was adjourned at 12:46 p.m.

TRUE COPY

Maryellen Lake

Clerk/Treasurer