SHERWOOD FOREST ROAD MAINTENANCE DISTRICT

Prudential Committee Meeting

February 19, 2005

Committee Members Present: Richard Tallberg, Chairman; Bill Brownhill, Vice-Chairman; David Bonney;Robert Ronzio; Gerard Grondin

Staff Present: Charles Andrews, Road Superintendant; Maryellen Lake, Clerk/Treasurer

Public: See sign-in sheet

Reading of Minutes: The minutes of the February 5 meeting were distributed. Dick moved to approve the minutes as presented; Bill seconded; motion passed.

Treasurer's Report: Bill moved to accept the Treasurer's Report; Gerry Seconded; motion passed.

Road Superintendent's Report: Chuck reported that we are concentrating on the slipperiest areas and especially the hills. He received one complaint that we are not sanding far enough on Sir Walter Road. That problem is being addressed. Bill motioned to accept the Superintendent's report; David seconded; motion passed.

Reading of the Warrant: The warrant total is $2,612.31. Bob moved to pay the bills; David seconded; motion passed

Communications: Draft letter received from Bob in response to Selectmen's request for specifics; Draft letter to SFNA re mailbox maintenance; letter to State Highway Department re ice build-up; letter of complaint from David Kosinak re lack of street sign and sign post for Forest Lane.

OLD BUSINESS

Contractor Status: Dick reported no activity so far.

Meeting with Attorney: Dick spoke with him. The attorney would like a list of items we would like him to look at. Dick will put together and give him that list.

Board of Selectmen Letter: Bob read the draft of the District's response to the Selectmen's request for more specific information. Bill moved that the letter be sent; Bob seconded; motion passed.

Wording of Warrant: Maryellen reported that a review of the enabling legislation showed that the wording of the warrant may, in addition to "Constables" include "some other person." She will speak to the attorney regarding changing the wording in future warrants.

Website Progress: Bob noted that it is still not up and running. He needs to choose the most cost effective site. In the meantime, the discussion board is available at http://sfroaddistrict.proboards41.com/index.cgi?action=login2. He encouraged everyone to visit the site and register.

Dick noted that there is a new email system that towns are using where residents can register and communicate with the town and the town can send them notices, etc. One of the things is reversible 911. Bob noted that the system used in Becket is pretty poor. There is a movement to get the state to make their system more user friendly. Dick noted that the system costs around $400 and the cost of the Webmaster around $9.00/month. He will giove Bob information on it.

Meeting with Selectmen: Tabled

Letter to SFNA: Bob read the question contained in the letter regarding responsibility for maintaining conditions at the mailboxes. Dick moved to send the letter; Bill seconded; motion passed.

NEW BUSINESS:

Letter to the Highway Department: Chuck noted that in the past week the town has been salting the ice build-up at Wells Road and Route 20. Bill noted that basically what we want to know is who is responsible for maintaining it. A copy of the letter should be sent to Bill Elovirta and to Senator Niciforo and Representative Denis Guyer. Dick moved to send the letter with cc's added. Bill seconded; motion passed.

Public Participation: A question was asked about snowmobiles being allowed on the lakes. Dick advised him that an official answer might be gotten by contactinig the local DEP representative. Bill suggested checking with the Harbor Master. Bob replied that technically the Harbor Master doesen't have jurisdiction, but that SFNA might invite the questioner in to use the lakes. Bill suggested checking with the Police Department.

Blanche noted that it has come to her attention that the software for the District computer is out of date. Bob recommended we purchase the professional edition of MS Word to upgrade the software. Gerry moved to update the software; Bill seconded; motion passed.

There being no further business, Bob moved to adjourn; Bill seconded; motion passed

The meeting was adjourned at 11:05 AM

TRUE COPY ATTEST

Maryellen Lake

Clerk/ Treasurer