SHERWOOD FOREST ROAD DISTRICT
Prudential Committee Meeting
November 6, 2004
Prudential Committee Members present: Dick Tallberg, Chairman; Bill Brownhill, Vice-Chairman; David Bonney, Robert Ronzio
Staff present: Maryellen Lake, Clerk/Treasurer; Chuck Andrews, Road Superintendent
Public: See sign-up sheet
The meeting was called to order at 10:33 a.m. Reading of the Minutes: There being no additions or corrections, Bill moved that the minutes be accepted as presented; Bob seconded; motion passed.
Treasurer’s Report: There being no additions, corrections, or discussion, Bill moved to approve the Treasurer’s report; Bob seconded the motion; motion passed.
Road Superintendent’s Report: Chuck had no activity to report. He toured most of the roads after a day of heavy wind and found no trees or limbs obstructing the roads. He will complete the inspection. He also reported that the old culverts have not yet been removed. Bill mentioned a problem with a culvert at Golden Knight and Black Arrow Way. Chuck will check it. Bill moved to accept the Superintendent’s Report; Bob seconded the motion; motion passed.
Communications: None
Bills:
Blanche Lennington, $30.00
Peoplepc, $10.95
White Wolf, $3,850.00
Reading of the Warrant: As above, for a total of $3,890.95. Bob moved that the bills be paid; Dave seconded; motion passed. Warrant was signed by all Committee members present.
Committee Reports: Fact sheet re voting and taxation changes. Dick reported that he has nothing formal, but the two items will be summarized on a single sheet for distribution.
OLD BUSINESS
Letter regarding payment of back taxes. Dick has not yet found a copy of the letter. Maryellen will call the Town Hall and ask them to look again for it. Bill has not found it in his records.
Newsletter: Bob recommended that it be postponed for now. Preparation and mailing was discussed, but no decision was made. Maryellen pointed out that the Assessors will run labels for us. It was noted, however, that we may have to supply the labels.
Sand and salt storage: Bob reported that he checked the By-Laws and the Special Act, which say that the District can purchase equipment, materials, and services. The town owns the property that he and Dave looked at. There are certain other parcels they would like the District to look at. The town would like the District to look at the Sherwood Greens arrangement. The town would be willing to do something similar, which is to lease the property. Bob will write a letter to the town saying that we would like to do that. Meeting with Individual Contractors: Dick moved to send copies of the proposals, contracts, and correspondence to the Road District Attorney. Bob seconded the motion; motion passed.
A T & T Calling Plan: Maryellen hasn’t been able to get in touch with the representative. He does not return calls. She will try and reach other contacts in the sales department.
NEW BUSINESS: None
PUBLIC PARTICIPATION:
Ron Boucher mentioned piggy backing with the Town of Becket for sand and salt storage. Chuck doesn’t think the town has the storage capacity. Ron pointed out that the District could save money by doing that. It can be delivered to any location the District designates. The only problem is that the Town has no scales.
Other issues: Cutting of trees on Prince Paul and Flaming Arrow. Chuck will check to see if they are obstructing the road or creating a hazard. Bob moved that a letter be sent to the property owner; Bill seconded the motion; motion passed. Also discussed: there are still potholes in some of the roads; two-month delay in activity on the part of the Committee due to the fact that no records were turned over to them until August 20. Much discussion regarding contractors’ activities; problems caused by previous Board; reasons for changing contractors; low bidder vs. high bidder; boulders on Little John; keeping snow from being plowed into driveway - Chuck explained all driveway entrances are on Road District property and the problem cannot be helped; the District will not continue with multiple contractors.
There being no further discussion, Bill moved to adjourn the meeting; Dave seconded; motion passed.
The meeting was adjourned at 11:36 a.m.
A TRUE COPY AND ATTEST
Maryellen Lake Clerk/Treasurer
