SHERWOOD FOREST ROAD DISTRICT
Minutes of August 7, 2004
Prudential Committee Meeting
Committee Members Present: Dick Tallberg, Chairman; Bill Brownhill, Vice Chairman; David Bonney; George Sherman, Non-Resident Alternate. Members absent: Amy Somerville
Staff Present: Hugh Powers, Road Superintendent; Maryellen Lake, Clerk/Treasurer
Public: See sign-in sheet
The meeting was called to order by Chairman Tallberg at 10:35 a.m.
Reading of Minutes: Dick called for questions on the Minutes of the July 24 meeting. There being no questions, he called for a motion to accept the Minutes as presented. Bill made the motion, George seconded, motion carried.
Treasurer's Report: Maryellen read the Treasurer's Report. Bill moved to accept the report as read, George seconded. Motion carried.
Superintendent's Report: Marty reported washouts from recent heavy rains. But he found nothing wrong on Nottingham and King Richard. Had to remove some branches from the road from fallen trees. No phone complaints. George asked if Marty had found anyone to take care of cutting brush on the sides of the roads. Dick called for a motion to accept the Superintendent's Report. Bill moved to accept, George seconded. Motion carried.
Communications: Letter from Attorney Pacella re By-Laws Amendments
Letter from SFNA re sewer system piping under the roads
Letter of resignation from Amy Somerville
Letter from Hugh Powers rescinding his resignation
Letter of application from Charles Andrews for Superintendent position
Bills: Total of $850.88 Second billing from Stevenson Insurance (already paid)
Dick moved to move the attorney's letter and the Association letters to New Business. Bill made the motion, David seconded. Motion carried.
Committee Reports: None
Dick moved to amend the Agenda to move Public Participation to Number 6. Bill made motion, George seconded. Motion carried.
Public Participation: Clarification of Tax Title and distribution of money derived from auction, ongoing complaint about the intersection of Nottingham Court and Sir Gallahad, absence of driveway culverts, conditions on King Richard, benefits, drawbacks, cost effectiveness of rolling the roads vs. grading, ditching, conditions on Maid Marion and Alan-A-Dale and other individual roads, lengthy discussion of status of new By-Laws - methodology and procedure for changing the By-Laws according to the law - By-Laws vs. enabling legislation, storage of contractor's materials adjacent to residences, grading and rolling in spring and fall - cost effectiveness, letter from the attorney on the By-Law Amendments, increase in tax rates - re-evaluation by the Town.
Dick suspended the meeting, noting that it would be reconvened after the Special Meeting elections. Meeting was suspended at 11:35 a.m.
The Prudential Committee meeting reconvened at 12:21 p.m.
Old Business: Review of applications for Road Superintendent: One application from Charles Andrews. Dick read his letter into the record. Dick read a letter received from Marty rescinding his resignation. After some discussion, Bill moved to appoint Charles Andrews, David seconded. Motion carried.
Noting that the DOR will not complete its work on closing the books for another week, it was generally agreed to table the King Richard project until the next meeting.
Marty announced that he had found someone who lives on Lancelot Lake who can do the brush cutting and submitted a business card for the individual.
New Business:
Warrant #2: AOL $ 28.90
Williams Stone 508.40
Hugh Powers - Expenses 45.01
Verizon 63.06 Refunds 125.21
Post Master - stamps 37.00
Berkshire Bank - check printing 43.30
Total $850.88
Dick called for a motion to approve the Warrant. Bill made the motion, David seconded. Motion carried.
DOR Seminar: September 24 in Westfield. A seminar on new changes in municipal law, property taxation, and municipal accounting. Fee for the day-long event is $45.00. Bill moved that Maryellen be allowed to attend, David seconded. Motion carried.
Dick read a letter addressed to all members of the Road District into the minutes that he wrote which answers questions regarding the status of the Road District. Copy attached becomes a part of these minutes.
Bill noted that Craig Willis told him that if Marty didn't get reappointed, he (Willis) would resign as contractor. Dick noted that we should be soliciting new bids in any event and that we still have a second contractor.
Bill noted that the complaint form used in the past be stuffed into each tax bill mailed.
There being no further business, Dick asked for a motion to adjourn. Motion made by George, Bill seconded. Motion carried.
Meeting was adjourned at 12:55.
A TRUE COPY ATTEST
MARYELLEN LAKE, CLERK/TREASURER
